How we help!

Significant benefits to your receptionist, patients and most importantly – YOU!

If you have any questions or want further information on the features within Pencil Me In, please WhatsApp us or email us, links and details below

You can manage your online diary anytime, anywhere!

Wherever and whenever you need your schedule, it is always on and always available. You can change it whenever you need to

Your online booking system will be accessible all the time

Because your system is hosted in multiple locations, it is always available and accessible, from any location with any device

All your information is secure, protected and confidential

Your organisation's and customer's information is kept private and secure

Save time

Stop worrying about repetitive tasks like email and sms reminders. We automate them allowing you to concentrate on your customers!

Maximise your revenue by reducing no shows and late cancellations

We all have busy lives, give your customers a better service by reminding them about their appointment - it will help increase your revenue.

Let the system help you generate more revenue

You can now easily book a customer for a proactive follow up in 1 month, 6 months or a years time.

You have complete control and flexibility of your electronic diary

You get to manage your business and your life, time and available hours when you need to and want to, you're in control - IMMEDIATELY, not first thing in the morning

You decide for how long you want to use the system

Use the system for as long or short as you want, month to month commitment, you can stop at any time

You get all new features and functionality automatically

The system is continually being enhanced, all new features will be available to you as part of your monthly subscription

Chat to us now on WhatsApp

Ask any and all questions you have and get your answers straight away

Features to help your business run smoothly

If you have any questions or want further information on the features within Pencil Me In, please WhatsApp us or email us, links and details below

Got a Question?

Why not WhatsApp us?

Migrate from your paper diary to an electronic one

All bookings are stored in the system which allows the bookings to be moved around easily by yourself or your employees - no more messy paper diary

The system does the hard work, it remembers to send the booking reminders!

Reminders sent at key moments in the booking and appointment process to ensure that your customers arrive for their appointments when they should

Use your PC, tablet or smartphone to access the system

The software can be used across a majority of iOS and Android smartphones, tablets and PC's. Manage your business wherever you are

No onsite installations are required, start with just your smartphone

Because your online booking system is hosted in multiple locations and works on multiple devices, you can immediately start using the system because no hardware is required

Adjust your diary immediately

When life throws you a curve ball and you need the flexibility to change your working hours, there and then

Suitable for your business irrespective of the industry or size, from a newly qualified to enterprise businesses

Irrespective of whether you are a dentist, golf pro, photographer or a beauty professional, pencil me in will work for your organisation

Easily access Customer and appointment information

Stop battling to find contact details for Customers or trying to find their last appointment, the system stores all this information so that you can easily search for it

Not sure how many customers you saw last week?

Dashboards and reports will help to always have the key information and metrics at hand so that you know how well your business is performing

Allows you to collect money upfront before the service is provided

The system allows you the flexibility to get the customer to pay prior to the booking being confirmed

Works anywhere in the world, irrespective of what time it is

Easily handles different time zones

Add multiple services to create a appealing package for your customer

The ability for you to create packages of the same service or of multiple services grouped together

You decide what the booking system looks like

you can give the system your logo and colour palette


Deal of the year


R 109per practitioner, per month
  • Email notifications and reminders
  • SMS notifications and reminders. These can be purchased separately.
  • Upfront payment options. This can be activated separately.


Frequently Asked Questions

This is a description for the FAQ section. You can set it up in the Customizer where you can also add items for it.

How do I get my information onto PENCIL ME IN?

we guide & assist you through the entire process of getting all your existing information into your PENCIL ME IN booking system

Do I need a server or computer?

No you don’t, you can access the system on PC, Laptop, tablet or smartphone.

How long does it take me to get set up?

We guide you through the entire take on process and it usually takes 1-3 days at most – it is very much dependent on the size of your business

Is my information going to be safe?

We ensure that we use the best technology to secure and protect your information that is stored in the system

Do I need my own website in order to have this online booking system?

No you don’t need a website or a domain – but it will work if you have these. You will have your own unique pencil me in address to give to your customers.

Can I cancel my subscription at any time?

Yes, you are not committed to more than a month at a time.

If you would like to cancel then the pencil me in team will assist you by extracting your data so that you don’t lose any information.

Is there a limit to how many providers and services can be added?

No there is no limit to the number of providers and services that the system can accommodate.

It suits small single provider businesses as well as large multi provider businesses

Can I control who gets to book using the online booking system?

Yes, you can, you can allow your providers (if there are more than 1), your receptionist, your customer and yourself to create bookings.

Or you can limit it to only your receptionist and yourself – you are in control and you decide

Can customers see other customers bookings?

No, your customers will only be able to see their own bookings and no customers will be be able to see the detail behind the businesses electronic diary

Is the system flexible around duration of appointment?

Yes, you as the service provider sets up the length and price for each service offered.
This can be the same or different per service provider.


pencil me in is a software company that provides an online booking system to service providers to allow them to easily and efficiently run their business.

Does each user have their own log-in details?

Yes, to ensure security, each user has their own username and password

What are the different roles allowed?

There are 5 roles in the system:
1. Administrator
2. Receptionist
3. Service Provider
4. Finance
5. Customer

A user of the system is able to have multiple roles so in a single provider business, the service provider / owner will have all the roles associated with their user.
So owners/providers can see the appointments for all providers

Want to get started?

About Us

PENCIL ME IN is all about making you life simpler and more efficient – we want to help YOU put YOUR customers at the centre of everything YOU do

Designed and made by providers for providers

We are fellow providers and understand the challengers and issues with running a service orientated business – with this in mind we have developed a simple, intuitive system to allow you to run your business mega efficiently

Continually developing and evolving the system

We understand that if we are going to offer a world class service to providers and businesses, then we continually need to over-deliver to our customers – being YOU!

Contact Us

We would love to hear from you about anything, a complaint, compliment, feature request, service provider you want on the system – anything!