Everything you WISH your diary could be™

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Please contact us if you are still interested in signing up

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Click on the video to see what our customers think of Pencil Me In

R2.12 per day


Can you automate your reminders to EVERY PATIENT, EVERY DAY for less than this?

The first 25 sign ups get 50% off for 6 months

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What makes our diary SMART?

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Enter patients' details everytime

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With our Smart Diary you won't need to!

Once a patient's details have been captured, they are there for you to use every time.


Double Bookings

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With our Smart Diary you have them!

Your availability is preset so there is no chance of double bookings.


Manual or NO Reminders

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With our Smart Diary its automated!

Patients are sent multiple appointment notifications and reminders either via email or sms.


Too many diaries

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With our Smart Diary it's all in one place.

Manage multiple locations and providers from a single place, wherever you are!


Your diary isn't with you ALWAYS

Click HERE to find out what SMART does.

With our Smart Diary it's in your pocket!

Adjust your availability, any time, any place.
Easily block off tomorrow wherever you are.


Makes it difficult for your patients

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Our Smart Diary is what your patients want!

They see what you want them to see.
Bookings made easy.


Wastes time, every time capturing data

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With our Smart Diary that stops!

Treatment details and durations are pre-set.
One click and the details are filled in for you.


Finding a time is like table tennis

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With our Smart Digital Diary you serve an ace!

Bookings should be SIMPLE.
Stop the ping pong with our Smart Diary.

Want 50% off for 6 months, be quick!

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Customers' reviews

"Over 2 years on PENCIL ME IN and we’ll never go back to that old, frustrating paper diary."

PENCIL ME IN reduced my ‘did not arrive’ numbers from 1 a day to about 1 a month!
That changed my practice!“

Before PENCIL ME IN, patients were missing or forgetting about their appointments and chasing them was a huge waste of resources, time and money.

Richard Marsh
This online diary has changed the way we see technology! This online diary is incredibly easy to use and the support staff are readily available to support technophobes like me!

My practice admin can run 5 individual diaries with easy and still manage to run my practice.

I would highly recommend this product to everyone, it really has changed the way we all practice.

Thank you Pencil Me In.
Dr Marie Rosenberg
Wellness Centre Owner & Chiropractor
Pencil Me In has been great, it is easy to use, client’s get their reminders & we can log onto our diaries anytime, anywhere!

Clients details are at our finger tips ALWAYS which means our service to our clients has stepped up a level, they can contact any of us and we can book them there and then.

The service from Pencil Me In has been great, they are a WhatsApp away & the system has been super reliable!

Lara & Delia Abrahamson
La Boutique Eyewear

Don't delay, sign up now for the best deal

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YOU have total control!

Streamline your bookings: Whether it is internally taking control of your diary
Allowing patients to see available appointments
Allowing them to book appointment themselves. You control what they see!

Automated SMS and Email reminders

The system does the hard work, it reminds your patients multiple times.


Use your PC, tablet or smartphone to access
the system.



We can accommodate different practitioners offering different services at different times
for different durations.


Wherever and whenever you need your schedule, it is always on and always available. You can change it whenever you need to.

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First 25 people to sign up = 50% off for 6 months

Next 50 people to sign up = 50% off for 4 months

Everyone else to sign up = 50% off for 2 months

R 45
per practitioner, per month
  • NO contracts
  • NO obligation
  • Simply month-to-month
  • Includes email reminders​
  • Pay the reduced amount per practitioner for 6, 4 or 2 months depending on how quickly you sign up

  • Additional cost for SMS reminders
    R0.45c per SMS

Got a question? Why not WhatsApp us straightaway?

Designed for practitioners by practitioners


We ensure that we use the best technology to secure and protect your information that is stored in the system.

Your information is backed up so there is no risk of you losing any information.

Yes, you are not committed to more than a month at a time, with a 1 month notice period.

We never like to lose a customer and will do everything in our power to keep you however ff you would like to cancel then the Pencil Me In team will assist you by extracting your data so that you don’t lose any information.

We will always be there to help you.

No, your patients will only be able to see their own bookings.

Patients will not be able to see other bookings or any other information.

Only if you want them to!

Our policies allow you to use our diary internally to streamline bookings within your practice.

You decide, if or how your patients use it:


ONE: Patients don’t know about it.

TWO: Patients can see available appointments but they must contact you to book.

THREE: Patients can see and book the available appointments themselves.

They will ONLY ever see the AVAILABLE TIMES and THEIR bookings.

No you don’t need a website or a domain – but it will work if you have these. You will have your own unique Pencil Me In website address to use on your website, facebook page or anywhere else, ONLY if you want to!

We guide & assist you through the entire process of getting all your existing information into your Pencil Me In Smart Digital Diary.

No you don’t, you can access the system on PC, laptop, tablet or smartphone.

It takes us less than 15 minutes to get you up and running.

Yes! Pencil Me In allows you to have your diary in your pocket, so if LIFE happens you can easily update when you are and aren’t available.

Because it is cloud based, your practice is updated with this information instantaneously.


Phone: +27 79 564 6233